Academic Program Review

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Decennial Program Review

 

A periodic review of each University of Oregon (UO) degree program is essential to maintaining excellence and continuous improvement of our academic programs. In 2022, the University of Oregon launched a revised Decennial Program Review process - a streamlined, mission driven approach that is integrated with UO Annual Program Assessment in a new Program Assessment framework. 

 

Forms & Guidance Documents

Goals:

The goal of Program Assessment is to help programs and departments reflect on performance and promote continuous improvement particularly in areas on student learning and achievement and with a focus on closing equity gaps where they exist.

As part of this framework, the goal of Decennial Program Review (DPR) is for units to examine their strengths and weaknesses, identify challenges and opportunities, and assess their academic and strategic goals with an implementation plan for improvement. The unit’s reflection and strategic goal setting should be driven by analysis of relevant data sets and in alignment with the college/school, and university priorities. 

     

     

     

    Specifically, DPR provides a moment for units to:  

    • Engage in thoughtful reflection and analysis of their strengths and weaknesses around teaching, research, and service. (Self-Study)
    • Reflect on the connection and alignment of their work with college/school priorities, and the institutional mission. (Self-Study)
    • Receive knowledge and input from the larger context of the discipline and peer programs. (ERC report)
    • Create concrete goals and objectives that should focus the units’ future work and lead to continuous improvement. At least one goal must focus on student achievement – especially on closing equity gaps where they exist. (Goal Setting and Implementation Plan)
    • Create a plan for assessing Program Learning Outcomes (PLOs) and Student Achievement Goals (SAGs) in annual assessment. (Goal Setting and Implementation Plan)  

    Student Achievement Goals embedded in Program Assessment 

     

    Program Review Process

    There are three types of program review, and each undergoes a slightly different program review process. The type of program review in which your unit will engage can be found in the Decennial Program Review Schedule.

     

    Program Review Type Eligibility Type of Reviewers Report type PROGRAM REVIEW Timeline
    Program Review with External Reviewers Departments and programs that grant major degrees and the majority of the degrees do not undergo the same specialized professional accreditation Reviewers selected from external institutions Self-study report

    10-year cycle with updates on student learning and achievement goals in annual assessment

    Program Review with Internal Reviewers Departments and programs that do not have major degrees and the majority of the degrees do not undergo specialized professional accreditation Reviewers selected internally from the University of Oregon Self-study report

    10-year cycle with updates on student learning and achievement goals in annual assessment

    Program Review with Specialized Accreditation

    Departments and programs that grant degrees of which the majority undergo the same specialized professional accreditation  Specialized accreditation review committee Modified self-study report with UO supplemental information Specialized accreditation cycle with updates on student learning and achievement goals in annual assessment 
    person on computer

    Program Review Schedule

     

    See the full timeline of when all units will undergo a decennial program review. The schedule includes the type of review and links to the units' SharePoint folders.

    ►  Check out the Program Review Schedule
    ►  Learn how to access your SharePoint folder

     

    Program Review Timeline

    Units undergoing program review with internal or external reviewers will follow the 24-month timeline outlined below. There are three phases of the process: 

    • Phase 1: Self-Study Report (Blue)
    • Phase 2: External/Internal Review Report (White)
    • Phase 3: Goal Setting and Implementation Plan Report (Green)

     

    •  
      JAN 

      Unit receives program review notification letter

    •  
      FEB 

      Unit attends Decennial Program Review workshop

    •  

      Feb 28

      Standard data sets are available in unit SharePoint folders 

    •  
      MAR 19

      Unit submits survey to request library data

    •  
      MAR 19

      Unit submits External/Internal Review Committee (ERC/IRC) Member Identification Qualtrics Survey.

    •  
      Mar - Dec 

      ERC/IRC members are selected, visit dates are scheduled, a visit schedule is created. 

    •  
      Jun 1

      Library data sets are uploaded to unit SharePoint 

    •  
      DEC 5 

      Self-Study Report is submitted to unit dean for review

      Self-Study Informational Form Qualtrics Survey is completed

    •  
      DEC 15

      Self-Study Report uploaded to unit SharePoint by the dean or designee

      Self-Study Informational Form uploaded to unit SharePoint by the OtP

    •  
      FEB - May

      ERC/IRC site visits

    •  

      4 WEEKS AFTER ERC/IRC SITE VISIT

      ERC/IRC draft report uploaded to unit SharePoint

    •  

      2 WEEKS AFTER RECEIPT OF ERC/IRC REPORT

      Unit completes ERC/IRC report corrections of fact 

    •  

      2 WEEKS AFTER CORRECTIONS OF FACT

      Office of the Provost finalizes ERC/IRC report 

    •  
      Upon Completion of Final ERC/IRC Report

      Unit dean or designee meets with the Office of the Provost to discuss unit goals

      Unit dean or designee works with unit heads to develop the Goal Setting and Implementation Plan  

    •  
      Nov 1

      Draft Goal Setting and Implementation Plan uploaded to the unit SharePoint folder by dean or designee

    •  
      DEC 15

      Goal Setting and Implementation Plan finalized by OtP in consultation with unit dean and/or designee

    •  
      Following Decennial Program Review

      Student learning goals, student achievement goals, and program learning outcomes are pre-populated in unit annual assessment templates for the following year. 

      Other goals are integrated into the school or college strategic plan or other internal accountability process. 

    Print Checklist 

     Forms and Guidance Documents

    There are two cohorts actively engaged in Decennial Program Review at all times. The Office of the Provost is committed to continuous improvement of our process, including updates to forms and guidance documents as we receive feedback. Thus each active cohort has a unique set of forms and guidance documents included in this section. The cohort name is differentiated by the two calendar years in which the review occurs. To identify which years your unit is scheduled refer to the Decennial Program Review Schedule.