The Office of the Provost will assist units with the processes related to the collective bargaining agreement between United Academics and the University of Oregon (effective April 15, 2025). The first deadline for Review and Promotion policies is February 22. See below for a more detailed timeline. Dates are calculated by calendar days, not including holidays or academic breaks, as outlined in the CBA. Policy templates will be linked below as soon as they are available.         

TTF Review and Promotion Template | Career Review and Promotion Template

• Upon Ratification of 2025 CBA

  Policy Templates Available for download.

•  

  DUE February 22

  Faculty-Approved Policy Drafts Due

  Units submit faculty-approved policy draft to the Office of the Provost. A copy of the document is archived and then sent to the unit's Dean or Executive Director for review. 

•  

  2 days after oTp receives faculty-approved policy Draft

  Deans Review Faculty-Approved Policy Draft

  The Office of the Provost sends the faculty-approved policies to unit deans by February 24 for review and approval.

•  

  April 15, 2026

  Policy Drafts Due to Office of the Provost

  The Office of the Provost has 60 days (not counting academic breaks or time between academic years) to compare faculty and dean approved policy documents. Deans will be contacted regarding any concerns.

•  

  Beginning of Fall Term 2026

  Policy Approvals Complete

  All unit-level policies approved and notice sent to unit deans.  All newly revised and approved policies are published to the Office of the Provost Policies webpage.

Step 1: Download the Provost's policy templates. 

Unit heads represent their faculty during this process. They serve as a point of contact for the Office of the Provost and are responsible for uploading their faculty-approved draft of the policies. Unit heads may identify an additional faculty member to be granted access to the Sharepoint site and receive communications. Email Denita Strietelmeier to request access.  

Provided templates must be used for review and approval. 

• Review and Promotion Policy - Career & Limited Duration Faculty
• Review and Promotion Policy - Tenure-Related Faculty
• Teaching Evaluation Rubric (already linked in policy templates above)

Step 2: Review CBA and Resources

Units should carefully review the new CBA for implementation agreements, unit-policy development guidelines, and the standards and criteria for major reviews. Refer also to the highlights of the CBA changes and additional resources. 

Step 3: Complete policy drafts 

Follow your unit's shared governance process to develop and approve policy drafts, observing guidance received from your dean, executive director, or other leaders.

Faculty-approved policy drafts are due by Feb 22.

Step 4: Upload faculty-approved policy documents to Sharepoint folder.

• Document should be clean (comments and track-changes resolved)
• Files should be named with one of the following conventions to match the policy type:
  • "UnitName_CareerR&P_FacultyApproved_Date.docx"
  • "UnitName_TTFR&P_FacultyApproved_Date.docx"
• If the link above does not work for you OR if you can't see your folder, contact Denita Strietelmeier

Upon upload, the program manager will be notified. Edit privileges will be removed to retain document integrity. An editable copy will then be sent to the unit's dean for revision and approval. 

Deans (or executive directors) will be emailed an editable link to a copy of the faculty's draft within 2 days of receipt by OtP.

Step 1: Deans will edit the document using the link provided.

• Deans should use track changes for any edits they make to the faculty document and comments to explain their rationale for substantive changes or edits.
• Deans should not make any formatting edits. That will be managed at the end of the approval process before the approved policy is published.

Step 2: Within 45 days (by April 15) of receiving the faculty draft, Deans will provide unit faculty with notice and explaination of any proposed non-grammatical alterations to the faculty-approved version. Upon request of the faculty, meet with the unit faculty.

• Deans will be provided with a link they can use to send the document to faculty for review and comments. 

Deans are to submit their revisions/approvals to the designated Sharepoint site by APRIL 15. Submitted draft should leave track changes on and comments visible. The Office of the Provost will contact Deans with any concerns.

The Office of the Provost will review submissions within 60 days (not including holidays or academic breaks) and contact Deans and faculty designees with approved versions at the beginning of Fall term 2026. All newly revised and approved policies are published to the Office of the Provost Policies webpage