This page is designed for department/area/unit heads, directors, and other academic leaders. Review our Academic Leadership and Academic Support Contacts list. You can provide direct comments, revisions, and additions to this list. 

Resources can be found in the Unit Heads Sharepoint folder. If you need access to this folder or would like a designee to have access to these materials, please contact Katy Krieger.

Meeting information, resources, important academic news, and more can be found below:

Each term the Office of the Provost will offer a “Timely Updates” meeting to ensure unit heads are informed of the campus wide changes or timely information. These will be interactive with time for questions to be answered. The intended audience includes academic department heads, school heads, associate deans, area directors, program directors, etc., but all interested academic leaders are welcome! Email Sierra Dawson with questions, accommodation needs, and more. 

The VPAA convenes a group of Associate/Divisional Deans for Faculty (and related faculty personnel roles) once per term to discuss timely updates, answer questions, generate feedback, and support their work. Please email Renee Irvin (vpaa@uoregon.edu) for more information about these meetings.

• Fall term: November 12, 11:00am - noon, Tykeson 460
• Winter term: February 22, 2:00 - 3:00pm, location TBA
• Spring term: April 6, 2:00 - 3:00pm, location TBA

This is a shared  biweekly meeting between the OtP faculty personnel team and all Schools and Colleges' faculty personnel teams. Email Renee Irvin (vpaa@uoregon.edu) for more information about these meetings.

Unit heads are encouraged to fill out their own version of the major reviews deadlines table with internal unit/department and school/college deadlines.

Review and Promotion Policies

Updated policies will be posted to the department policies webpage Fall 2026. See the unit policy review process page for details, links to the templates, and resources. 

Complaints by Students about Faculty Members: How to Respond

Prohibited Discrimination and Retaliation: Office of Equal Opportunity and Access (OEOA) Complaints about discrimination, harassment, and retaliation, based on protected characteristics should go to OEOA. Please make sure you are familiar with the university's prohibited discrimination and retaliation policy. Visit the OEOA reporting page for more information.

Formal Student Grievances: A student grievance is a formal complaint by a student alleging that the university or any of its employees violated university policy or made a decision that was arbitrary, capricious, or unequal in application and had an adverse impact on the student involved. This includes, for example, students contesting grades.  If you are a department head, you are likely to be a “Step 1 Decision Maker” regarding student grievances and will be informed when a student is filing a grievance against one of your faculty members. Such grievances typically follow the process set forth in the Student Grievance Policy.

Other Student Concerns or Complaints: Students may come to you to lodge complaints about faculty members. Any complaints covered by the university’s prohibited discrimination and retaliation policy should be reported to OEOA; almost all department heads, deans, and program support staff are mandatory reporters. Other legitimate complaints should be appropriately investigated. Depending on the specifics of the complaint, this may mean something as simple as a conversation with the faculty member, or as complex as a request to your dean’s office to initiate an investigation. Findings from an investigation may be used in a faculty performance (for example, promotion) review, although the complaints/information from students themselves may be disclosed only under the following conditions:

• The student must be notified that what they’ve provided may be presented to the faculty member with their name identified; 
• The faculty member must be informed that there is information that the University has received from a student outside of the Student Experience Survey and that it could be negative; 
• The faculty member must be given the opportunity to respond to the information.

If a student wishes to remain anonymous, Student Experience Surveys are the only avenue in which a department can anonymously gather information from students about a faculty member. If you receive a concern that does not fit within the framework above, please consult with Employee and Labor Relations.