Preparing Promotion & Tenure Files

The Office of the Provost requests digital submission of all promotion and tenure files. The candidate’s file should be prepared digitally at the unit level. Once the unit review is complete, the file is to be forwarded to the dean’s office. Following the dean’s review and recommendation, the dean’s office will submit the primary file and supplementary materials to OtP via Microsoft OneDrive.

For the convenience of all promotion and tenure file reviewers, please confirm that that the PDFs are set to “Bookmark Panel & Page” view, and that all bookmarks are correct. Here are instructions on how to add and/or delete bookmarks and how to set the view on a PDF.

Primary File

The primary file is to be submitted digitally as a single PDF with all elements included. Primary files not submitted as a single PDF will be returned for reformatting. Units must use the Primary File Template for compiling the dossier.  

Primary File Template

Supplementary Materials

Supplemental materials are to be submitted digitally as possible. Units must use the supplementary file template for submitting materials. If files are not readily available in digital format, contact for alternative arrangements.

Supplementary File Template

Submitting the File

Promotion and tenure files are to be submitted to OtP using Microsoft OneDrive. All UO employees have access to OneDrive. If you are unfamiliar with OneDrive or have questions about its use, please contact your IT staff.

Upload the candidate’s primary and supplementary files using following steps:

  1. Create a folder in your OneDrive account, using the naming convention Last, First - School/College Dept (e.g. Doe, Jane - CAS History).
  2. Upload the primary file to the candidate’s folder.
  3. Upload supplemental materials as applicable.
  4. Invite to view the folder, being sure to allow her permission to edit.
  5. Email once the files are uploaded and the folder is complete. This completed folder will constitute the version to be reviewed through the remainder of the process. Any changes made after this point will not be reflected in the final version.

Questions about the preparation of the promotion and tenure file can be sent to