AY 2023-2024 Unit Policy Review Process

The Office of the Provost will again assist units with the process related to the collective bargaining agreement between United Academics and the University of Oregon, in effect as of August 1, 2022. The agreement stipulates that only the Merit Policy is due for completion in 2023. Units may want to consider making all revisions in 2023 and should carefully review Appendix 1 and 2 in the new CBA for implementation agreements, unit-policy development guidelines, and the standards and criteria for major reviews.

For units who did not update other policies along with their Merit Policy in 2023, the schedule below is for the remaining policy revisions. Further details will be available at a later date and will be similar to the process developed for the 2023 Merit Policy review.

Process Highlights, Instructions, and Resources 

•  
  Jan 16, 2023

  Policy Templates Available, Units Name Faculty Designees

  All policy templates are available for download. Units submit faculty designee(s) by Jan 31.

•  
  Dean-Defined deadline 2024

  Faculty-Approved Policy Updates Due

  Faculty designees submit faculty-approved policy template to the Office of the Provost. A copy of the document is archived and then sent to the unit's Dean for review.

•  
  2 days after oTp receives faculty-approved policy

  Deans Review Faculty-Approved Policies

  The Office of the Provost sends the faculty-approved policies to unit deans for review and approval.

•  
  June 15, 2024

  Final Policy Updates Due to Office of the Provost

  The Office of the Provost has 60 days (not counting academic breaks or time between academic years) to compare faculty and dean approved policy documents. Deans will be contacted regarding any concerns.

•  
  sept 14, 2024

  Policy Approvals Complete

  All unit-level policies approved and notice sent to unit deans.  

•  
  Sept 28, 2024

  Revised Policies Published

  All newly revised and approved policies are published to the Office of the Provost Policies webpage.

 

Policy Templates and Faculty Designee(s)

Step 1: Please use this form to submit the name of the faculty member who will serve as your unit's designee. (You may submit an optional second designee.) Designee(s) will serve as a point of contact for the Office of the Provost and be responsible for uploading a faculty-approved version of unit-level policies. DUE JAN 31.

Step 2: Download policy templates

Click on the three dots to the right of the file name and select "Download" 

OR

1. Select the template
2. In the open template select "File"
3. Select "Save As"
4. Select "Download a Copy"

Step 3: Complete faculty-approved Merit Policy revision 

• Follow unit shared governance process to develop and approve a revised Merit policy, observing guidance received from dean or others.
• Submit faculty-approved policy using process described below.

Step 4: Review other templates (Professional Responsibilities, Career Review and Promotion, TTF Tenure, Review and Promotion)

• Review Other templates and dean-provided guidance and deadlines.

Submit Faculty-Approved Policy 

Faculty-approved policy drafts are due by the Dean-defined deadline. Faculty designees upload clean policy documents to a designated Sharepoint site. A copy will be saved for the record, and also sent to the unit's dean for revision and approval. 

Submission details are in development and will be posted here.

Deans Review Faculty-Approved Merit Policies

Deans will have access to a copy of the faculty's draft within 2 days of receipt by OTP. Deans will download the document from the designated Sharepoint site and should use track changes for any edits they make to the faculty document. 

Final Merit Policy Updates Due to Office of the Provost

Deans are to submit their revisions/approvals to the designated Sharepoint site BY JUNE 15. Submitted draft should leave track changes on. The Office of the Provost will contact Deans with any concerns.

Merit Policy Approvals Complete

The Office of the Provost will review submissions within 60 days and contact Deans and faculty designees with approved versions BY SEPT 14.

Revised Merit Policies Published

All newly revised and approved policies are published to the Office of the Provost Policies webpage BY SEPT 28.