The Office of the Provost will assist units with the processes related to the collective bargaining agreement between United Academics and the University of Oregon (effective August 1, 2022). In a memorandum of understanding (MOU) between United Academics and the Office of the Provost, the deadline for Review and Promotion policies were extended to June 15, 2025. 

This year, units will work on two policies, due June 15, 2025. Communications will be sent out to unit with updates after the new CBA is ratified.       

TTF Review and Promotion | Career Review and Promotion 

• Upon Ratification of 2024 CBA

  Policy Templates Available for download.

•  

  Dean-Defined deadline 2025

  Faculty-Approved Policy Updates Due

  Faculty designees submit faculty-approved policy template to the Office of the Provost. A copy of the document is archived and then sent to the unit's Dean for review. 

•  

  2 days after oTp receives faculty-approved policy

  Deans Review Faculty-Approved Policies

  The Office of the Provost sends the faculty-approved policies to unit deans for review and approval.

•  

  June 15, 2025

  Final Policy Updates Due to Office of the Provost

  The Office of the Provost has 60 days (not counting academic breaks or time between academic years) to compare faculty and dean approved policy documents. Deans will be contacted regarding any concerns.

•  

  Fall 2025

  Policy Approvals Complete

  All unit-level policies approved and notice sent to unit deans.  

•  

  Fall 2025

  Revised Policies Published

  All newly revised and approved policies are published to the Office of the Provost Policies webpage.

Step 1: Define Unit Representative

Unit heads represent their faculty during this process. They serve as a point of contact for the Office of the Provost and are responsible for uploading their faculty-approved version of the policies. Unit heads may identify an additional faculty member to be granted access to the Sharepoint site and receive communications. Email Denita Strietelmeier to request access.  

Step 2: Download the Provost's policy templates. 

Provided templates must be used for review and approval. 

Step 3: Review CBA and Resources

Units should carefully review Appendix 1 and 2 in the new CBA for implementation agreements, unit-policy development guidelines, and the standards and criteria for major reviews. Refer also to the highlights of the CBA changes and additional resources. 

Step 4: Complete policy drafts 

Follow your unit's shared governance process to develop and approve policy drafts, observing guidance received from dean or others.

Faculty-approved policy drafts are due by the Dean-defined deadline.

Step 1: Upload faculty-approved policy documents to their folder on the Sharepoint site.

IMPORTANT

• Document should be clean (comments and track-changes resolved)
• Files should be named with one of the following conventions to match the policy type:
  • "UnitName_CareerR&P_FacultyApproved_Date.docx"
  • "UnitName_TTFR&P_FacultyApproved_Date.docx"
• If the link above does not work for you OR if you can't see your folder, contact Denita Strietelmeier

Upon upload, the program manager will be notified. Edit privileges will be removed to retain document integrity. A copy will then be sent to the unit's dean for revision and approval. 

Deans will be emailed a link to a copy of the faculty's draft within 2 days of receipt by OtP.

Step 1: Deans will download the document using the link provided. Option 1) Click on the three dots to the right of the file name and select "Download" or Option 2):

1. Select the template
2. In the open template select "File"
3. Select "Save As"
4. Select "Download a Copy"

Step 2: Deans should use track changes for any edits they make to the faculty document and comments to explain their rationale for substantive changes or edits 

Step 3: Within 45 days of receiving the faculty draft, Deans will provide unit faculty with notice and explaination of any proposed non-grammatical alterations to the faculty-approved version. Upon request, they may meet with the unit faculty.

Deans are to submit their revisions/approvals to the designated Sharepoint site by JUNE 15. Submitted draft should leave track changes on. The Office of the Provost will contact Deans with any concerns.

The Office of the Provost will review submissions within 60 days and contact Deans and faculty designees with approved versions by SEPT 15.

All newly revised and approved policies are published to the Office of the Provost Policies webpage by SEPT 28.