All career faculty promotion files must include the following elements and use the appropriate dossier template.
Eligibility Form
Candidates should work with their unit staff to determine promotion eligibility, using the appropriate eligibility form and follow the outlined process for form completion before including in the dossier.
More information about eligibility and the eligibility form.
Voting Summary
Summary of the unit’s vote.
Unit's Evaluation & Promotion Policy for Career Faculty
https://provost.uoregon.edu/department-unit-policies
Curriculum Vitae (if applicable)
A comprehensive and current curriculum vitae that includes the candidate’s credentials, appointments, and accomplishments related to their job duties. For guidance, see the Career Faculty section of the Instructions, Forms, and Templates webpage.
Candidate Statement (if applicable)
A 2–6-page personal statement describing the candidate's performance measured against the unit's criteria for promotion. The personal statement should expressly address the subjects of teaching; scholarship, research, or creative activity appropriate to job description; and service contributions to the academic department, center or institute, school or college, university, profession, and the community. The statement will also include discussion of contributions to institutional equity and inclusion. For guidance, see the Career Faculty section of the Instructions, Forms, and Templates webpage.
More information about the equity and inclusion component of the candidate's statement.
Waiver Statement
By Oregon law, promotion review files are part of the candidate’s personnel file and must be made available to the candidate upon request unless the candidate specifically waives access. Prior to solicitation of reviewers—either internal or external to the UO—the candidate must decide and communicate in writing, signed and dated, the decision regarding access to the evaluation file.
More information and sample waiver statements.
Scholarship Materials (if applicable)
Additional documentation (if needed) on research/creative activity, beyond the documentation contained in the CV and statement.
Teaching Materials (if applicable)
Representative examples of course syllabi or equivalent descriptions of course content and instructional expectations, examples of student work and exams, and similar material.
Service Materials (if applicable)
Evidence of the candidate’s service contributions to their academic department, center or institute, school or college, university, profession, and the community. Such evidence could include white papers authored or co-authored by the faculty member, commendations, awards, op-ed pieces, and/or letters of appreciation. The portfolio may also include a short narrative elaborating on the candidate’s unique service experiences or obligations.
Professional Activities Materials (if applicable)
Documentation of professional or consulting activities related to the discipline.
External Reviewers (if applicable)
In many cases, evaluations for promotion are carried out internally; that is, review letters are obtained from only supervisors and/or other UO employees, and there are no letters from reviewers external to the University of Oregon. At a minimum, a review letter from the candidate’s supervisor is required (e.g., department head for instructors, research mentor for career research faculty).
For those whose evaluation for promotion includes external review, the process for selection and recruitment of those reviewers closely parallels that for tenure-related faculty.
More information about external evaluation letters.