NTTF Promotion File Elements

All NTTF promotion files must include the following elements:

Eligibility Form

Candidates should work with their unit manager to determine promotion eligibility, using the appropriate eligibility form and follow the outlined process for form completion before including in the dossier.

More information about eligibility and the eligibility form

Curriculum Vitae (if applicable)

A comprehensive and current curriculum vitae that includes the candidate’s current research, scholarly and creative activities and accomplishments, including publications, appointments, presentations, and similar activities and accomplishments. 

Personal Statement (if applicable)

A 2-6 page personal statement evaluating the candidate's performance measured against the unit's criteria for promotion. The personal statement should expressly address the subjects of teaching; scholarship, research, and creative activity; and service contributions to the academic department, center or institute, school or college, university, profession, and the community. The statement should also include discussion of contributions to institutional equity and inclusion.

More information about the equity and inclusion component of the candidate's statement

Scholarship Portfolio (if applicable)

A comprehensive portfolio of scholarship, research and creative activity; and appropriate evidence of national or international recognition or impact. 

Teaching Portfolio (if applicable)

Representative examples of course syllabi or equivalent descriptions of course content and instructional expectations, examples of student work and exams, and similar material. 

Service Portfolio (if applicable)

Evidence of the candidate’s service contributions to their academic department, center or institute, school or college, university, profession, and the community. Such evidence could include white papers authored or co-authored by the faculty member, commendations, awards, op-ed pieces, and/or letters of appreciation. The portfolio may also include a short narrative elaborating on the candidate’s unique service experiences or obligations. 

Professional Activities Portfolio (if applicable)

A comprehensive portfolio of professional or consulting activities related to his or her discipline.

External Reviewers (if applicable)

In many cases, evaluations for promotion are carried out internally; that is to say, letters of evaluation are obtained from only supervisors and/or other UO employees and there are no letters from reviewers external to the University of Oregon. At a minimum, a letter of evaluation from the candidate’s supervisor is required (e.g. department head for instructors, research mentor for research NTTF). Details of the review process will be enunciated in each unit’s NTTF evaluation and promotion criteria policies.

For those whose evaluation for promotion includes external review, the process for selection and recruitment of those reviewers closely parallels that for tenure-related faculty.

More information about external evaluation letters

Waiver Statement

By Oregon law, promotion files are considered to be part of the candidate’s personnel file and must be made available to the candidate upon request unless the candidate specifically waives access. Prior to solicitation of reviewers—either internal or external to the UO—the candidate must decide and communicate in writing, signed and dated, the decision regarding access to the evaluation file.

More information and sample waiver statements