By Oregon law, promotion and/or tenure evaluation files are considered to be part of the candidate’s personnel file and must be made available to the candidate upon request unless the candidate specifically waives access.
Prior to departmental contact with external reviewers, the candidate must sign and date a document establishing the candidate’s chosen waiver status. If a candidate asks for guidance in choosing a waiver option, they may be provided with factual information but cannot be pressured to choose a particular option.
While many candidates choose the full waiver, some choose to retain full access, and others choose to retain partial access, most often to evaluations prepared by evaluators affiliated with UO.
Some reviewers will decline to review files for which access has not been fully waived. It is for this reason that the waiver status must be communicated to the reviewers in advance.