Supplementary File

The supplementary file provides additional evidence relevant to promotion and/or tenure review.  

In order to provide a record of what materials were made available to reviewers, a table of contents for the supplementary file should be prepared and included in the external evaluation section of the primary dossier. This need not be exhaustive, but should include a full list of any publications, exhibits, or performances included in the scholarship portfolio and summaries of other items contained in the file—e.g., “photographs of candidate’s artistic creations,” “program notes from candidate’s performances,” etc. 


Teaching-Related Materials for the Supplementary file, including the New Comments Summary (CollegeNET) and the Teaching Detail Report (Cognos) are described elsewhere.

Full curriculum vitae for external reviewers (required)

The formal request for external evaluation should include a request for the external reviewer to provide a curriculum vitae (CV). Any CVs received in response to this request should be included here, not in the primary file, which should provide only brief biographical sketches of the reviewers. Check out our new template to easily create biosketches on the Guides, Forms, and Templates webpage!

Scholarship portfolio (required)

The scholarship portfolio, which is provided by the candidate, presents comprehensive evidence of the candidate’s professional activity—scholarship, research, and/or creative activity—and appropriate evidence of the candidate’s national or international recognition or impact. The portfolio typically includes such evidence as complete copies of published books and articles, recordings of performances or productions, photographs of works of art, installations, or exhibits, program notes, etc. It is permissible and advisable for the candidate to include evidence of work in progress in order to assist reviewers in ascertaining the likelihood for future productivity and success. Such materials will typically be at an advanced stage. The most commonly included materials are manuscripts currently under review. 

Teaching portfolio (required)

The teaching portfolio, which is provided by the candidate, should be representative, not comprehensive. Candidates often include sample course materials such as syllabi, exams, and homework assignments in order to illustrate their innovative approaches to teaching. Other materials, such as course websites, may also be included. 

Service portfolio (as available)

The service portfolio, which is provided by the candidate, should provide evidence of the candidate’s service contributions to their academic department, center or institute, school or college, university, discipline, profession, and the broader community. Note that a candidate is not expected to have contributed service at all of these levels. The service portfolio documents the candidate’s contribution to the university, profession, and community. The portfolio should not be comprehensive but rather provide representative evidence of the candidate's service. Each candidate’s appropriate level of service will differ based upon their career stage as well as professional responsibilities as defined by the candidate’s job description and the unit workload policies. 

The service portfolio may contain examples of service on university committees, elected bodies, advisory groups, task forces, and/or other activities serving the university's mission. It may also contain examples of service to the profession and community, such as white papers authored or co-authored by the faculty member, commendations, awards, op-ed pieces, and/or signed letters of appreciation related to service contributions. 

The portfolio may include a short narrative summarizing the candidate’s unique service experiences or obligations. Candidates may wish to comment on the significance and quality of their work and provide a rationale for the choice of examples in the portfolio, the significance of those choices, the role played by the candidate, and the amount of time devoted to service activities.