Revisions to an Existing Program

Program Revision Process

Before you begin the program revision process, consult with your department and college curriculum committee about internal deadlines and processes. Please review the steps below. Note that this process could take up to a year to complete, depending on meeting schedules of governing bodies. All approvals must be completed by the end of winter term before the desired launch year. 


Office Hours

Virtual drop-in office hours every Thursday from 9:00 to 10:00am.

1. Submit request to start the process

Click the button "Get Started" button to fill out a brief form about the program revisions you want to propose. The program manager will reach out to you within 1-2 business days to set up an initial conversation. The program manager will be your primary point of contact and assist you through the approval process. 

If you have questions but are not ready to get started, please email Program Manager, Denita Strietelmeier. 

 

Get Started

2. Consultation with program manager

This initial conversation will guide you through the review process, timelines, tools (see left column for examples), and resources. In addition, you can expect to discuss:

  • competitor and comparitor programs which will be used to develop a market/demand analysis for the program
  • new or revised courses that require UOCC approval (courses should be submitted for review one term before the program is submitted)

 Key elements and resources:

One or more of these elements may apply to your program, depending on the magnitude of the revision and how long it has been since the program was last reviewed.

3. Courseleaf and school/college internal workflow

The program manager will ensure proposers have access to Courseleaf, where information from the pre-approval items will be entered along with some additional information. CourseLeaf is the software tool that supports the development and review of course and program proposals. All new program proposals, edits to current programs, and new courses will be submitted through Courseleaf. For access or questions, contact Carolyn Vogt, UO Curriculum Coordinator.

  • The program proposal should follow the predetermined workflow for approvals within courseleaf, including any internal school/college goverance channels and dean approval.
  • Graduate programs should conduct their external review process during this time.

Key tools: 

4. Undergraduate/Graduate Council approval

Once your program completes your college-level steps in workflow, the proposal will be submitted to the Undergraduate Council or the Graduate Council for approval. The proposer should expect to create a short presentation for the respective council meeting, which will take place over Zoom. Review by either council may take more than one meeting as materials are reviewed, questions are asked, and requested revisions are made. 

Key elements:

  • Courseleaf submission
  • 5-7 minute presentation
    • Proposer makes the presentation

5. UO Senate Approval

Upon approval by the Undergraduate Council or the Graduate Council, the program proposal will be submitted to the UO Senate for approval via the Curriculum Report. This report is typically reviewed and approved at the last Senate meeting of the term.  

Key elements:

  • None