The Office of the Provost (OtP) reviews all career instructional, clinical, and librarian faculty promotions. For instructional and clinical faculty promotion submissions, follow the process outlined below.
The Office of the Vice President for Research and Innovation reviews all faculty promotions in research classifications. For career research faculty promotion submissions, contact vpri@uoregon.edu.
For planning purposes, it is important for OtP to have accurate information about cases that will be submitted. On or before November 1, units should send an email to vpaa@uoregon.edu with the following information for each candidate:
- Full name
- UO ID number
- UO email address
- Department name
- School/college
- Candidate’s current and proposed rank (e.g., promotion from instructor to senior instructor)
OtP requires digital submission of all promotion files. The candidate’s file should be prepared digitally at the unit level. Once the unit review is complete, the file is to be forwarded to the dean’s office. Following the dean’s review and recommendation, the dean’s office will submit the primary file and supplementary materials to OtP via Microsoft OneDrive. See below for process details.
Many faculty are unaware that promotion eligibility requires six or more years of service at the current rank. Please see the OtP career faculty promotion eligibility webpage for eligibility details.
Primary Review File
The primary review dossier is submitted digitally as a single PDF with all elements included. Files not submitted as a single PDF will be returned for reformatting. Units should use the Primary Dossier Template for compiling the dossier. The eligibility form must be confirmed by HR and placed in the dossier before materials are submitted via OneDrive. Please see instructions on the eligibility form.
Supplementary Review File
Units should use the supplementary dossier template for submitting materials that are not already documented in the primary dossier. If files are not readily available in digital format, contact vpaa@uoregon.edu for alternative arrangements.
Submitting the Review File
Promotion files are to be submitted to OtP using a VPAA-provided OneDrive “Request for Files” link, which will be sent to the personnel staff at the start of winter term. If you are unfamiliar with OneDrive or have questions about its use, please contact your IT staff. To upload the candidate’s primary and supplementary files using the “Request for Files” link:
- Save completed primary and supplementary review dossiers using the following naming convention: Candidate’s Last Name, First Name-School/College – Dossier type – Review type AYXX-XY. E.g. Doe, Jane – CAS History – Primary – Career Promotion AY26-27.
- Select the “Request for Files” link from the VPAA email you were sent or “Request for Files” document you were provided.
- You can upload all candidate files for each major review in your school/college using the appropriate “Request for Files” links provided.
- Microsoft Office “Request for Files” will notify the VPAA email account automatically when candidate files are dropped into the online repository. There is no need to email when you complete this process.
- Candidates may add material to their files at any time up to the Provost’s decision. Addenda must be signed and dated and will advance with the file but will not cause the file to be returned to a prior level of review.
Submitting Revised Review Files
Revised dossiers may be submitted up until the file is reviewed by the Provost. To submit a revised dossier, email vpaa@uoregon.edu directly with the dossier linked or attached.
- Candidate’s Last Name, First Name-School/College – Dossier type – Review type AYXX-XY- Revised + Date. E.g. Doe, Jane – CAS History – Primary – Career Promotion AY26-27 – Revised 4.1.2027.
- Provide details in the email about how this revised dossier differs from the original review dossier.
Questions about the preparation of the promotion file can be sent to vpaa@uoregon.edu.