Materials for Evaluation of Teaching

Teaching will meet expectations when it is professional, inclusive, engaged, and research-informed. Teaching quality will be evaluated by unit heads and personnel committees according to these four standards. Quantitative summary data cannot be used as the sole standard for assessing teaching quality. Instead, evaluators will consider supervisor reviews, peer reviews, and faculty self-reflections, in addition to student comments and other materials provided in the candidate statement or teaching portfolio.    

Personnel committees and unit heads may use this optional template for the Evaluation of Teaching section of their promotion letters. 

Promotion review considers all aspects of an individual’s teaching: classroom instruction, including large and small classes; small group courses or activities and individual tutorials; graduate seminars; curriculum and program development; graduate student, or professional student supervision; academic advising; etc. Materials on teaching should be placed in either the primary file or in the supplementary file as indicated on the checklists and described below. 

These materials must be prepared by the unit staff, not the candidate. 


1. Checklist for the evaluation of teaching (required)
The checklist should be placed at the front of this section. The checklist is found in the Primary File Template. 

2. Teaching Overview Report (required)
The report includes: 

  1. a list of all courses taught during the review period   
  2. summary data from numerical student Course Evaluations (2008-2019) 
  3. summary data from Student Experience Surveys (Fall 2019-present)

Note that due to COVID-19, no Student Experience Survey data is available from Spring or Summer 2020.  

The teaching overview report can be accessed by academic unit managers through, Team Content > Departmental Folders > Provost’s Office > Teaching Evaluation Reports.

Cognos Report

3. Teaching Awards
The candidate, or the candidate’s CV, may be consulted to ensure all appropriate awards are listed here. If no awards have been received, include a page with the simple notation, “None.”

4. Student Mentorship
List students mentored or supervised for a dissertation, thesis, or undergraduate honor paper. List each type of project separately, and for each project, identify the student, the year, and the candidate’s role (e.g., committee chair, committee member, etc.). A separate listing for exam committees should be provided, if appropriate. If no students have been mentored, include a page with the simple notation, “None.”  

5. Peer Review of Teaching
Three Peer Review of Teaching reports are required for a tenure or promotion file.   

OtP advises that the frequency of peer review should be as follows:  

  • Career Instructional Faculty: one peer review of teaching annually for three years then one every review period 
  • Assistant Professor: one peer review before the mid-term review, and one during each of the three years preceding the faculty member’s tenure review.   
  • Associate Professor: one every other year  
  • Professor: one every three years 

The Office of the Provost recommends units use TEP’s template for Peer Review of Teaching to ensure alignment with the UO Teaching Evaluation Criteria as well as effective and efficient review teaching in remote, online or in-person environments. 

At minimum each report must include:  

  • the faculty member’s name,
  • the course number and name,  
  • the date(s) of the review,   
  • signature of reviewer,  
  • signature of the faculty member being reviewed or other indication that they have read the final version (e.g., e-mail communication). 

1. “Pre-2019 Student Comment Report” report from CollegeNET - Signed student comments from courses prior to Fall 2019 (required)  
These are available from CollegeNET, accessed via The report is titled “Pre-2019 Student Comment Report”. From CollegeNET select Reports > Report Browser > (Select Instructor and all courses in the review window) > Create Batch File > Click Batch Reports > Select “Pre-2019 Student Comment Report” as the Report. These instructions provide screen shots from CollegeNET to assist you. 

2. Teaching Detail Report E-SES (required) 
The teaching detail report can be accessed by academic unit staff through, Team Content > Departmental Folders > Provost’s Office > Teaching Evaluation Reports

3. Instructor Reflection Report (optional)
The instructor reflection report can be accessed by academic unit staff through, Team Content > Departmental Folders > Provost’s Office > Teaching Evaluation Reports 

Cognos Report  

4. Teaching Portfolio (required) 
The teaching portfolio, which is provided by the candidate, should be representative, not comprehensive. Candidates often include sample course materials such as syllabi, exams, and homework assignments in order to illustrate their innovative approaches to teaching. Other materials, such as course websites, may also be included. 

5. Letters from students (optional) 
A candidate may include both solicited and unsolicited letters from students here, but only if they are signed and dated. A copy of an email message of transmittal is acceptable for any letters that are not otherwise signed. Note that such letters are not required.

6. Additional materials (optional) 
Any additional teaching-related materials that either the candidate or the unit would like to include can be added to the end of the Supplementary file. This might include old department-specific Course Evaluation questions, or pre-2019 student ratings from Course Evaluations previously supplied by the Registrar’s office.