Materials for the Evaluation of Teaching

Teaching will meet expectations when it is professional, inclusive, engaged, and research-informed. Teaching quality will be evaluated by unit heads and personnel committees according to these four standards. Quantitative summary data cannot be used as the sole standard for assessing teaching quality. Instead, evaluators will consider supervisor reviews, peer reviews, and the faculty self-reflections, in addition to student comments and other materials provided in the candidate statement or teaching portfolio.    

Personnel committees and unit heads may use this optional template for the Evaluation of Teaching section of their promotion letters. 

Promotion review considers all aspects of an individual’s teaching: classroom instruction, including large and small classes; small group courses or activities and individual tutorials; graduate seminars; curriculum and program development; graduate or professional student supervision; academic advising; etc. Materials on teaching should be placed in either the primary file or in the supplementary file as indicated on the checklists and described below. 

These materials must be prepared by the unit staff, not the candidate. 

Documentation for the Primary File

1. Teaching Overview Report (required) 

The report includes:  

  1. a list of all courses taught during the review period,
  2. summary data from numerical student Course Evaluations (2008-2019)
  3. summary data from Student Experience Surveys (Fall 2019-present)

The teaching overview report can be accessed by academic unit staff through 

Link to Cognos Report

2. Teaching Detail Report E-SES (required) 

This report includes all completed Student Experience Survey results, including student comments, from all courses as of Fall 2019. Note that due to COVID-19, no Student Experience Survey data is available from Spring or Summer 2020. The teaching detail report can be accessed by academic unit staff through, Team Content > Departmental Folders > Provost’s Office > Teaching Evaluation Reports. 

3. Awards

The candidate, or the candidate’s CV, may be consulted to ensure all appropriate awards are listed here. Teaching, research, service/administration, and other relevant awards should be listed.  Each award should identify granting agency; title, if any; duration of award period, if relevant; and amount if carrying a monetary component. If no awards have been received, note simply, “None.”  

4. Student Mentorship

List students mentored or supervised for a dissertation, thesis, or undergraduate honors paper. List each type of project separately, and for each project, identify the student, the year, and the candidate’s role (e.g., committee chair, committee member, etc.). A separate listing for exam committees should be provided, if appropriate. If no students have been mentored, simply note, “None.”   

5. Peer Review of Teaching

Two Peer Review of Teaching reports are required for a promotion file.   

Career Instructional Faculty require one peer review of teaching per review period. 

The Office of the Provost, TEP, and UO Online recommend units use this template for Peer Review of Teaching to ensure alignment with the 2020 Teaching Evaluation Criteria as well as effective and efficient review teaching in remote, online, or in-person environments. 

At minimum each report must include:  

  • the faculty member’s name,   
  • the course number and name,  
  • the date(s) of the review,   
  • signature of reviewer,  
  • signature of the faculty member being reviewed or other indication that they have read the final version (e.g.: email communication). 

Documentation for the Supplementary File  

1. “Pre-2019 Student Comment Report” from CollegeNET — Signed student comments from courses prior to Fall 2019 (required) 

These are available from CollegeNET, accessed via The report is titled “Pre-2019 Student Comment Report”. From CollegeNET select Reports > Report Browser > (Select Instructor and all courses in the review window) > Create Batch File > Click Batch Reports > Select “Pre-2019 Student Comment Report” as the Report. These instructions provide screenshots from CollegeNET to assist you. 

This report Includes all signed student comments drawn from student Course Evaluations, which were in use from 2008-2019. If the faculty under review did not teach at UO prior to Fall 2019, please include a note in the Supplementary File Template indicating this as the reason no report is included. 

2. Instructor Reflection Report (optional)

The instructor reflection report can be accessed by academic unit staff through, Team Content > Departmental Folders > Provost’s Office > Teaching Evaluation Reports. 

Link to Cognos Report  

3. Teaching Portfolio (required) 

The teaching portfolio, which is provided by the candidate, should be representative, not comprehensive. Candidates often include sample course materials such as syllabi, exams, and homework assignments in order to illustrate their innovative approaches to teaching. Other materials, such as course websites, may also be included.    

4. Additional materials (optional) 

Any additional teaching-related materials that either the candidate or the unit would like to include can be added to the end of the Supplementary file. This might include old department-specific Course Evaluation questions, or pre-2019 student ratings from Course Evaluations previously supplied by the Registrar’s office.