Last updated March 18, 2020, at 4:19 p.m.
Effective, Sunday, March 15, 2020, all non-essential university travel, both international and domestic (including local travel by motor vehicle), is suspended until further notice. Faculty and staff may submit a travel waiver petition for essential travel—with the approval of their respective dean or vice president—to the Incident Management Team, Travel Advisory Group using the travel waiver request form.
If you have travel that was approved prior to this suspension, you are required to send a request for an exception to your respective dean or vice president and, if approved, to submit the travel waiver request form for consideration by the Travel Advisory Group.
What is essential travel?
International or domestic travel may be deemed “essential” only when the travel demonstrably and significantly advances one or more of the following:
- maintenance of critical business functions;
- continuity of grant funding or completion of grant-required activities and deadlines;
- ability to meet contract deliverable requirements;
- timely and critical research and scholarship opportunities; and
- continuity in academic progress, degree completion, or graduation.
If you have any questions, please email firstname.lastname@example.org.
The UO Incident Management Team is helping to track the COVID-19 situation for campus and responds as quickly as possible to sudden changes in travel restrictions. We remind all prospective travelers to keep abreast of the following sources: Centers for Disease Control and Prevention (CDC), U.S. Department of State, World Health Organization (WHO), U.S. Department of Homeland Security, and similar agencies that are issuing policy in the state or country to which you plan to travel.
The UO strongly encourages students, faculty, and staff to consider not traveling during spring break. Everyone should be aware of travel warnings, quarantine restrictions and other guidance from the U.S. Centers for Disease Control and Prevention to help inform personal travel choices.
As the COVID-19 has evolved, the UO has been hard at work creating and implementing contingency plans to ensure the health and safety of the campus community.
International Inbound Travelers
Given the dynamic nature of the impacts of COVID-19, UO is collecting basic information from all arriving international faculty, students, and visiting scholars with plans to arrive in the coming weeks and months in order to best assist them upon their arrival.
Note that international inbound travel restrictions into the U.S. are changing daily. Visitors from some countries will not be allowed to enter, while some may be required to self-isolate for 14 days. For the most up-to-date information, visit the CDC Travel Information Page.
We have created a web form for each of the following types of inbound international travelers (see definitions and examples below) to be completed as soon as possible, but no later than 7 days prior to arrival.
- Short Term Guests
These are individuals traveling to campus from outside the UO who plan to be on campus for a period of less than an academic term (or three months). Examples include guest speakers, research collaborators, search candidates, etc. The form should be completed by the visitor’s or guest’s host department. Note: Travel should be reconsidered entirely if current CDC guidelines indicate that the traveler will be subject to a self-isolation period upon arrival.
- Returning Students
These are matriculated, degree-seeking students enrolled in UO classes for spring and arriving or returning from international locations. The form is to be completed by all students returning from outside the U.S.
- Incoming Employees and Long Term Visiting Scholars
New International faculty or staff member or a long-term visiting scholar. Examples include new faculty or staff, postdoctoral fellows, research collaborators, etc. This form is to be completed by the visitor but may also be completed by the home department or sponsoring department.
Domestic Inbound Travelers
While we are not currently collecting information on domestic visitors, please use your best judgment when inviting people to campus during this time. We remind all prospective travelers and hosting departments to keep abreast of the following sources: Centers for Disease Control and Prevention (CDC), U.S. Department of State, World Health Organization (WHO), and similar agencies issuing policy in the state from which the traveler is coming.