AY2020-21 Institutional Hiring Plan

Update (11-4-20):

In response to the urgent operational needs of COVID-19, the provost suspended the 2020 IHP process. Please see the 2021 IHP process page for information on TTF hiring efforts.

The 2020 Institutional Hiring Plan (IHP) will designate the tenure-track faculty searches that will occur in the 2020-21 academic year. The IHP will be developed through a collaborative process. This process begins with faculty, involves discussion between the provost and individual deans, and concludes with feedback from two advisory groups – the Deans Council and the Provost’s Faculty Hiring Advisory Committee*. The provost will then finalize and announce the IHP, which will detail all approved tenure-track faculty searches.
All final decisions related to the IHP are the responsibility of the provost.

* The Provost’s Faculty Hiring Advisory Committee is a rotating group of senior faculty members from representative disciplines across campus.

Scope of the 2020 IHP

As many as 50 searches are expected for 2020, depending on available funding. This number includes the continuation of searches from the 2019 IHP and is subject to change based on continued analysis of recurring resources.

It is expected that most new searches in the 2020 IHP will be funded at the level of assistant professor. Deans interested in hiring at the associate or full professor level will be required to work with the provost to identify resources to pay for the difference in salary.

Costs related to renovations and startup will also be serious considerations in decisions about the 2020 IHP.


  • October 2019: Provost launches the 2020 IHP process, directing deans to work with their faculty to develop hiring proposals for the 2020-21 search year.
  • October 2019-February 2020: Deans work with faculty to identify needs and generate ideas for faculty searches. Questions about internal school or college IHP processes should be directed to the respective dean’s office.
  • November 15: Provost hosts town hall to answer campus community questions about the IHP process.
  • February 7, 2020: Deadline for deans to submit school and college-level proposals to the Office of the Provost.
  • February 2020: Provost reviews proposals and meets with deans individually.
  • (Currently Delayed: New Dates Pending): Provost drafts proposed plan, discusses with Deans Council and Provost’s Faculty Hiring Advisory Committee, reviews** proposed plan for potential diversity impacts, finalizes IHP.
  • (Currently Delayed: New Dates Pending): Announcement of the 2020 IHP.

** Diversity Portfolio Analysis of the draft IHP will be conducted by a subset of the Active Recruitment Team, including faculty representatives and representatives from the Office of the Provost and the Division of Equity and Inclusion. 

In addition, the Office of the Provost will host an opportunity for the deans to discuss collaborations across the IHP (planned for January 2020).

For a visual representation of general IHP timelines, see: https://provost.uoregon.edu/institutional-hiring-plan#timeline

Evaluation Criteria

The IHP process will prioritize proposals that best fit the institution’s long-term goals. With that in mind:

Each proposal must describe how a hire in the designated area would:

  • Clearly map to the strategic vision and needs of the university and college or school.
  • Contribute to the diversity, equity, and inclusion goals of the unit and the university.
  • Contribute to the mission of student access, success, and experience, including through high-quality instruction and mentoring.

Proposals should also describe how a hire would do one or more of the following:

  • Contribute to growth in national and international leadership of the university within the proposed field.
  • Help catalyze excellence in new areas of research or creative activity, maintain or strengthen established premier areas of research or creative activity, or draw together multiple areas of research or creative excellence.
  • Grow and/or maintain areas of demonstrated prospective/future undergraduate student interest.
  • Grow and/or maintain successful graduate programs where there is faculty capacity for building areas of excellence and/or new programs of particular institutional need.

Proposals are reviewed by the provost and are provided to both the Deans Council and the Provost’s Faculty Hiring Advisory Committee for discussion.  This year's Provost’s Faculty Hiring Advisory Committee members are Dan Tichenor (CAS-SS), Jenn Pfeifer (CAS-NS), Jen Reynolds (Law), Kent McIntosh (COE), Kim Sheehan (SOJC), Mark Whalan (CAS-HUM), and Ryan Wilson (LCB).

(NEW) Required Proposal Template and Considerations

In response to feedback, this year all IHP proposals must be submitted using the 2020 IHP Proposal Template. For guidance on how to fill out this template, please see the 2020 IHP Proposal Template Guidance.

Consider the following when developing proposals:

  • Proposals that are related to negative tenure or pre-tenure personnel decisions will receive special consideration.
  • Proposals that connect with the Presidential Initiative in Data Science (DSI) should be developed in consultation with DSI (datascience@uoregon.edu).
  • The provost will consider clusters of positions if they are proposed by the participating deans and if the cluster clearly supports a substantial and tangible increase in the excellence of the university.
  • Proposals in areas with declining student demand are more likely to be successful in the IHP process if the focus of the position’s research or creative activity is critical to maintaining well-established excellence in an area that remains central and relevant.
  • Units should generally have a plan outlining how they will ensure that new faculty are successful at the UO and ensuring that they have a climate that promotes faculty retention (e.g. a plan for mentorship, successful faculty onboarding and transition into the unit and the university). Before submitting an IHP proposal, units with historical challenges regarding unit climate and/or faculty retention issues should work with their deans to ensure that a well-articulated plan is in place that will allow new faculty to succeed.

Please note that, unless the dean decides otherwise:

  • 2019-20 searches that are not yet filled will generally be automatically put forward for 2020 IHP consideration. New proposals will not be required for these positions.
  • 2019-20 searches that were discontinued because the applicant pool data was not reasonably consistent with availability data will be allowed to continue as part of the 2020 IHP (for search year 2020-21). New proposals will not be required for these positions.

Deans are expected to review their school/college’s proposals and to prioritize them before forwarding for provost’s consideration.

Applying Metrics and Data

The IHP process is intended to be data-informed. Reference data for the IHP process is hosted on the Institutional Research website and will be updated in early November.

The provost expects each proposal to be developed based on institutional metrics (https://provost.uoregon.edu/institutional-metrics), including operational metrics, graduate and undergraduate metrics, and scholarship and excellence (“mission”) metrics as defined by the relevant unit. The Office of the Provost and the IHP advisory groups use these metrics during the proposal review process.

Units are expected to include field availability estimates in their proposals. Provided by Human Resources and Institutional Research (https://ir.uoregon.edu/FAE), field availability estimates give domestic context for the terminal degree field in which a unit is searching. Units may also reference additional data sources within the discipline (e.g., data on international applicant pools, data on postdocs) and what they already know about availability in the field (e.g., insights on graduates who seek positions in academia vs industry).


The Office of the Provost has provided the dean’s offices with additional instructions regarding the IHP submission process. College/school proposals are due to the Office of the Provost by Feb. 7, 2020. Questions about a particular school/college IHP proposal process should be addressed to the leadership of that school or college.

Documents and Links