Next Steps - Transform IT

The next major steps in the Transform IT process are to complete planning and begin executing the plan to rebalance IT services, staffing, and strategic investments. The implementation will begin with academic units and progress to administrative units. Please note that there will be no disruption to any current IT projects.

This transformation process will be interactive and participatory. Interim CIO Chris Krabiel will work closely with the following groups:

  • Transform IT Advisory Group: A representative group of IT leaders charged with guiding the transformation.
  • IT Directors Committee: Charged with evaluating the recommendations of the Transform IT Advisory Group and making recommendations to the IT Steering Committee.
  • IT Steering Committee: Will evaluate the proposals from the Transform IT Advisory Group after review by the IT Directors Committee, and will make final recommendations to the president and provost.

Transform IT — Stage 1

August-December 2016

Stage 1 of the IT transformation process focused on listening to faculty, staff, and other IT stakeholders, learning deeply about the UO’s IT structure, needs, positions, and assets, and verifying the information gathered.

Harvey Blustain's consulting report was released for public comment and staff engaged with stakeholders across campus. Input received from these discussions and the comment period was evaluated and used to inform planning.

Key steps:

  1. Harvey Blustain’s report was posted for public comment.
  2. IT Implementation Team met with representatives from each college and school, gathering information and building a deeper understanding of each unit's support needs, the IT services they provide, and the staff providing those services.
  3. The interim CIO and dean of libraries worked with the IT Steering Committee to engage faculty in discussions about IT challenges and priorities in accomplishing their work.
  4. The interim CIO and dean of libraries briefed other campus constituencies (e.g., OA Council) to get feedback about the proposed changes.
  5. The Transform IT Advisory Team will contribute to the process in several important ways, including: developing ongoing strategies; providing advice; identifying reporting lines of academic IT staff members to potentially transfer to either Information Services or the UO Libraries; and finalizing the transition plan. The advisory team will work with the IT Directors Committee during this process to ensure there is an accurate understanding of staffing and services currently provided within academic units.
  6. The IT Steering Committee will review the work of the Transform IT Advisory Team and the IT Directors Committee and will make final recommendations to the president and provost on how to move forward.
  7. Once the president and provost have approved next steps, the Transform IT implementation team will work with unit heads to communicate about the redesigned organizational structure to all IT staff affected by this transition.

Transform IT — Stage 2

November-December 2016

A charter was created to specify the functions and services administered by Information Services and UO Libraries. The charter was also coordinated with the Office of the Vice President for Research and Innovation and with University Communications to reduce duplication of services and clarify responsibilities.

Transform IT — Stage 3

January-February 2017

The charter developed in Stage 2 was shared with the university, and we gathered feedback from UO Libraries, Information Services, the IT Steering Committee, Dean’s Council, IT directors, and finance staff. In addition, all university constituents had an opportunity to provide feedback through a town hall meeting and written comments. Input from these meetings is being analyzed and incorporated into the charter where possible. The completion of the charter will lead to the next stage of Transform IT.

Transform IT — Stage 4

This is under development in conjunction with incoming Chief Information Officer Jessie Minton.