FY15 Strategic Initiatives Budget Process

June, 2014

I am pleased to announce the outcome of the FY2015 Strategic Initiatives Budget Process. 

Background

The Budget Advisory Group was convened in December to begin review of budget proposals from both academic and administrative units to make recommendations to the President and Provost on strategic investments across the university.  The group met monthly from December to February, reviewing background budget materials and then weekly throughout March and early April to discuss and review all of the budget proposals submitted by units.  This year’s Budget Advisory Group was comprised of a wide representation of faculty, students and staff, and included the following members:

  • Jamie Moffitt, Vice President for Finance and Administration, Co-Chair
  • Brad Shelton, Vice Provost for Budget and Planning, Co-Chair
  • (W.) Andrew Marcus, Interim Dean, College of Arts and Sciences
  • Andrew Coyle,  Undergraduate Student, History
  • Angela Davis, Associate Professor, Accounting, member of Senate Budget Committee
  • Brad Foley, Dean, School of Music and Dance
  • Connie Chung, Undergraduate Student, Economics
  • Doug Blandy, Senior Vice Provost
  • Erica Daley, Associate Dean of Finance and Operations, Knight Law School
  • Hal Sadofsky, Associate Professor, Mathematics
  • Julie Newton, Dean, School of Journalism and Communication
  • Kayleigh Catron, Graduate, Public Administration
  • Kimberly Espy, Vice President for Research Innovation and Graduate Education
  • Lauren Lindstrom, Associate Dean for Academic Affairs, College of Education
  • Leeann Ford, Business Manager, Information Services
  • Lisa Freinkel, Vice Provost for Undergraduate Studies
  • Lydia Harlan, Receiving Specialist, UO Libraries
  • Mike Andreasen, Vice President for University Advancement
  • Sara Hodges,  Professor, Psychology, member of Senate Budget Committee
  • Stuart Laing, Director of Budget Operations
  • Timothy Duy, Professor of Practice, Economics, member of Senate Budget Committee
  • Van Kolpin, Professor, Economics, member of Senate Budget Committee

Recommendations

Submissions were evaluated primarily based upon the Provost’s Criteria for Evaluating Strategic Proposals, focusing on academic excellence, access and student success, and financial stability, efficiency and compliance.

The Budget Advisory Group reviewed 75 strategic initiative proposals totaling almost $15 million of recurring budget requests.  The group was tasked with coming up with recommendations for approximately $2 million of recurring investments.  Proposals put forth by the Budget Advisory Group were then reviewed by the Executive Leadership Team (ELT), the Academic Leadership Team (ALT), the Provost and the Provost.

The final list of approved strategic investments includes:

Initiative

Description

Unit

Funding

Academic Learning Commons

The UO Libraries and Undergraduate Studies have a shared vision to create the “Academic Commons” in the heart of campus that will leverage the resources of the library (subject expertise, research content, technology, and space, etc.) with the resources in Undergraduate Studies (student advising, learning services, etc.) to provide a centrally-located, integrated center for academic enrichment that would serve the entire campus. This Phase 1 proposal renovates roughly 3,000 square feet on the first floor of the Knight Library to create a visible and accessible space for undergraduate peer mentoring and advising.

Undergraduate Studies & Library

$300K recurring $222K one time

Biosafety Officer Initiative

The National Institutes of Health (NIH) requires that any institution receiving grant funds and conducting research involving recombinant DNA technology must follow the current “Guidelines for Research Involving Recombinant or Synthetic Nucleic Acid Molecules” (NIH Guidelines). The NIH Office of Biotechnology Activities (OBA), which oversees compliance with the NIH Guidelines, performed a site visit at the UO in July, 2012. It was noted that increasing IBC staffing was necessary to ensure that recommended changes could be instituted. UO’s current needs can best be met by hiring a full time BSO to manage the comprehensive Biosafety Program. This funding enables the University to move from a 0.5FTE Biosafety Officer to a full time position.

Enterprise Risk Services-Environmental Health and Safety

$60.5K

Two Tenure Track Faculty Positions: Cluster of Excellence in Quantitative Biology

Breakthroughs in biological sciences are increasingly reliant on advanced mathematics: consider the massive data analysis required for genetic sequencing and neuroscience research. This proposal builds on a growing partnership between two of the UO's strongest departments in the sciences—Biology and Mathematics—to build critical mass in faculty expertise that focuses on quantitative approaches to the study of biological problems—a pioneering field generally known as Quantitative Biology, or “Math-Bio.”

College of Arts and Sciences (Math & Biology)

$240K recurring 400K one time

New Tenure Track Faculty Position: Center of Excellence in Geospatial Technologies for Human-Environment Interactions

This proposal seeks a strategic investment that builds directly upon the strengths and accomplishments of three thriving labs: the InfoGraphics Laboratory; the Spatial and Map Cognition Research Laboratory (SMCLR); and the Simulating Human-Environment Dynamics Laboratory (SHED). A new center of excellence—Geospatial Technologies for Human-Environment Interactions—will integrate these labs. In tandem, the added faculty lines and the center structure will better position UO to take advantage of novel research and technologies related to location-based services, human-computer interactions, big data analysis, crowdsourcing, high-performance computing, and spatial decision-support systems.

College of Arts and Sciences (Geography)

$120K recurring, $350K start up

Incremental funding for Center for Latino/a and Latin American Studies (CCLAS)

The Center for Latino/a and Latin American Studies (CLLAS) at the University of Oregon puts the study of Latino/a and Latin American communities in conversation with one another and with the state of Oregon. CLLAS is a knowledge center dedicated to public access and excellence through the integration of teaching, research, community engagement, and dissemination. CLLAS is an integral part of the UO’s strategy to recruit, retain, and build alumni relations with a diverse and energized group of students, faculty, staff, parents, and families and to connect the university locally, nationally, and globally. CLLAS facilitates collaborative research, scholarship, intellectual community, and community outreach focused in Latin America and the U.S.

Academic Affairs

$30K(FY15)

$60K (FY16) $90K (FY17)

Total FY17 recurring general fund budget will be $120K

Incremental Funding for Deferred Maintenance Funds

Facilities Services has created an organized maintenance plan that identifies the current University of Oregon prioritized needs. With over $22M worth of projects identified, there are over $6M worth of projects in need of immediate attention within the next 12-18 months.

Campus Operations

$270K recurring

Incremental Funding for existing Faculty Dual Career and Retention Fund

Increasingly, university professionals are part of dual career couples, and this phenomenon has emerged as a critical recruitment and retention issue in higher education. Following the decision to hire a faculty member, the University makes every reasonable effort to find employment for this person’s spouse or partner. Academic Affairs would like to continue to support this effort with a commitment of funds for a set number of years to supplement the agreement between the hiring units.

Academic Affairs

$100K

Human Resources Staffing and Infrastructure

The Human Resources department is in critical need of funding to support new positions and IT infrastructure to improve current HR processes and support for campus. Critical projects including streamlining and automating key processes (e.g., search and onboarding process), ensuring that adequate staffing exists for key functions (e.g., labor relations, international contracting, HRIS), and implementing necessary technology to automate workflows and enable campus to operate more efficiently and effectively.

Human Resources

$250K

New Tenure Track Faculty Position : Undergraduate Legal Studies

The law school seeks to add one tenure-­‐track law faculty member with principal assignment in the law school’s emerging undergraduate education program, most likely a JD/PhD. This position will help move the undergraduate education program forward in creative and sustainable ways. Hiring such a faculty member will expand the school’s capacity to deliver high-­‐quality undergraduate instruction, which will in turn help to sustain and support the University’s recently expanded undergraduate population.

Law School

$150K

Learning Management System

Currently, Blackboard is the only enterprise-wide learning management system devoted to teaching and learning. Since 1999, the market for such platforms has improved considerably. Five are now under review and will be tested by UO faculty during winter and spring terms. Added features include improved grading, graphic analytics, learning tools interoperability (LTI), improved mobile interfaces, etc. A new platform will contribute to academic excellence, faculty productivity, security and reliability.

Library

Up to $223K recurring and $200K one time

Research Compliance: Asst. VP for Research Administration

The Office of Research and Innovation requests ongoing support for half of a leadership position within the unit to focus on a broad ranging set of activities on internal controls across the research enterprise including but not limited to: developing, implementing and overseeing mandatory training programs to meet federal, state and university regulations; primary liaison with University internal controls division; primary liaison for the division for external audit activity; primary responsible for mandatory reporting requirements to federal and state government regarding sponsored and regulated activity; and institutional official.

Research Innovation and Graduate Education (RIGE)

$100K

New Tenure Related Faculty Position: Sports Product Management

AAA and LCB jointly submit a strategic initiative in Sports Products that seeks to educate product designers and design process managers for the state's largest, homegrown, alpha-cluster of companies, and to conduct research critical to their continued success. This collaboration addresses an academic opportunity, to launch a program which enables two critical components that Oregon owns: one is that of connecting design and hands-on learning with strategic management practices; two propels a model of embodied learning, where action art/athletics/physical health/sports are a rich part of an intellectual and learning continuum.

School of Architecture and Allied Arts/ Lundquist College of Business

$140K recurring , $450K start up

Computer-Aided Dispatch/Record Management System (CAD/RMS)

The Communication and Emergency Response Center (CERC) serves the UO community by providing dispatch and emergency communication services for UOPD, Parking and Transportation, Environmental Health and Safety, Student Affairs and Campus Operations, serving a population of approximately 30,000. UOPD maintains its own communications and records units, and works closely with the City of Eugene Police Department (EPD). The current CAD system was installed in 1997 and no longer interfaces with the City of Eugene PD system. UOPD must implement a modern Computer Aided Dispatch (CAD)/Record Management System (RMS) that will serve the current and future needs of both the UOPD and other campus partners, with end-to-end encrypted VPN (virtual private network) connection to City of Eugene servers and CJI (criminal justice information) systems.

UO Police Department

$130K recurring, up to $500K one time